Tracking projects efficiently, staying on schedule, and managing budgets are some of the most challenging aspects of project management. Without a clear understanding of all the moving parts in a project, tasks can slip through the cracks, leading to delays and inefficiencies. As a project manager, staying informed about the progress of your initiatives is crucial for sharing updates with your team and stakeholders. Project tracking includes some tools and guidelines designed to help project managers monitor project progress and ensure successful project outcomes. By employing a project tracking app, you can streamline the process of keeping track of project data, making it easier for team members to stay updated on project statuses at the individual, project, and program levels.

Understanding Project Tracking

Project tracking involves using tools and practices to monitor the progress of initiatives, making it easier for project managers to keep a tab of project data. Instead of relying on spreadsheets, emails, or memory, project tracking tools enable seamless monitoring of project details. This helps keep team members informed about the status of projects at the individual, project, and program levels.

The Role and Importance of Project Tracking Apps

A project tracking app can significantly simplify project management by providing a centralized online directory of all the organization’s resources. In today’s globalized business landscape, teams often work across multiple cities or geographies, and coordinating between various teams can be challenging. With a resource management and project tracking app acting as a centralized online directory, project managers can effortlessly access information about the availability and utilization of team members. This includes relevant parameters such as qualifications, experience, skill sets, and availability. Even if resources are located in different countries or belong to other teams, finding the right people for a project becomes a seamless process.

The Benefits of Using a Project Tracking App

1. Planning and Managing Capacity

A project tracking app offers an inbuilt capacity inventory that provides valuable resourcing data. This enables organizations to identify resource insufficiencies while considering required skills. Capacity planning and management become more accessible, helping organizations prepare for any market uncertainties in the future. In case of hiring mismatches, new resourcing can be implemented to maintain capability throughout the project lifecycle.

2. Resource Utilization Data Helps to Track Productivity 

Constantly tracking and managing resource utilization prevents scenarios of over- or under-utilized resources. An advanced project tracking app like eResource Scheduler allows equitable work assignments across resources, teams, projects, and locations. Real-time utilization data can be showcased through detailed reports, aiding decision-making and resource allocation.

3. Better Collaboration Leads to a Connected Team

Cloud-based resource planning and project tracking app facilitate collaboration with distributed teams working remotely or in different locations. Such tools act as a centralized platform accessible to team members from any geography and at any time. This seamless connectivity fosters a sense of belonging to a larger team and promotes collaboration toward common goals.

4. Accurate Forecasting

A resource management and project tracking app bridges the gap between project plans and budgets, enabling accurate forecasting and estimation of resource availability. This aids in planning for the pipeline and ensures precise resource allocation.

5. Regulating Project Complexities

Despite detailed project planning, scope creeps and challenges can arise. A project-tracking app empowers project managers to track resources, effort, utilization, availability, and productivity. Detailed dashboards and visual data representation facilitate handling unforeseen issues, managing leave requests, and finding suitable replacements without impacting timelines.

6. Streamlined Project Development and Deliveries

A project tracking app organizes various aspects of resource management software, including effective planning, execution, and on-time delivery of milestones. The software defines project scopes, lists tasks, and calculates the total time and effort required for completion. It optimizes resource utilization, ensures process governance, and enables process automation, leading to enhanced productivity and profitability.

Get a Free Trial for Top-Rated Project Tracking App, eResource Scheduler Cloud, with Personalized Support

eResource Scheduler Cloud, a top-rated project tracking app, offers various plans tailored to individual requirements and resource numbers. A free trial is available, accompanied by personalized support to configure the software as per specific needs. The tool offers features such as unlimited projects and bookings, resource requests, user access rights, gap reporting, and a timesheet module. Additional functionalities include utilization and availability reports, financial reporting, project cost, and revenue modules, along with free updates and fixes. Streamline your resource scheduling and project management processes by implementing this multi-user tool.