Own a startup? Here’s why you need a document management solution


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Running a startup is like cooking a feast for friends: there’s a lot going on, a lot to get right and not a heap of time to do it in. Well, obviously running a startup is infinitely more stressful than getting a Spanish tortilla perfectly crispy, but the fundamental factors are there, and it can be a rather intense experience.

With everything from product development to finding investors and a robust business plan on the agenda, it’s understandable that document storage probably isn’t the first thing on your busy mind.

But as your business continues to grow and you become more comfortable with your practices, one thing you will notice is the importance of efficient information storage!

There are many ways you can go about doing this, but winning document storage solutions always contain some key benefits that not only keeps your vital information safe, but also helps your startup thrive as it irons out the creases…

Here are four ways in which a championing information management system can help your startup achieve great success early on:

  1. It creates secure file sharing

As a business owner, you obviously already know this, but we might as well drill it in once more in regards to file security: you simply cannot afford to have your intellectual property compromised because of ineffectual DMS.

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Cutting-edge DMS solutions run a hyper-secure cloud-based platform that utilises 256-bit encryption, two-factor authentication and SSL encryption (the kind of stuff big banks use!).

You can also highly personalise your password solutions as well as choose how often you would like a password update (just to further sure-up your security systems).

  1. All your files in one place

Gathering important data is essential to startup success. Info about clients, staff, products, sales etc. are all pivotal to ensuring your business has the data it needs to thrive.

Therefore, it’s absolutely imperative that you have a trusted document management system (DMS) that can be accessed from any web-enabled device anywhere in the world.

What’s more, you can assign department heads particular levels of authority, so that access can be granted to particular data and files whenever and wherever it is necessary.

  1. They are a breeze for software integration & file backups

Productivity is key, and a robust DMS helps ensure team productivity through easy collaboration through Microsoft Office 365 and DocuSign integrations.

What’s more, the right DMS will provide cloud-based backup to ensure you won’t lose your files in the event of a natural or human made disaster. With offsite file and data storage being one of the key features of a proper DMS provider, you can trust that regardless of what may happen regarding your physical premises, you won’t have to worry about being unable to retrieve your files in the event of a calamity.

  1. It enhances compliance
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The right document storage solutions allow you to manage media assets, files and data whilst contributing to all workplace operations. When you commence work with a DMS for compliance reasons, you will see just how much easier it makes work.

You will be able to handle files and information connected to your workload in a highly streamlined manner that makes file access a breeze whilst enhancing compliance!

It’s a great solution for startups

Document storage solutions are constantly updating and becoming more robust, ensuring they are ready to scale up with you. For startups, this is imperative, as you need a partner who is going to help you achieve your objectives as you strive to make big power moves!